Frequently asked questions
What is AP Automation?
Accounts payable (AP) automation is the use of software to digitize the invoicing process to create more efficient and effective workflows.
This process automation eliminates the need for paper invoicing and manual tasks which improves operational efficiency and cashflow by reducing human error.
Determine how to select the right AP Automation Solution for your business.
What are the benefits of AP Automation?
According to Gartner, by 2030, 80% of business-to-business invoices worldwide will be transmitted digitally. AP automation increases visibility, operational efficiency, and improves cash flow. OpenEnvoy is the only detail-level invoice auditing solution that ensures you never overpay your suppliers. We guarantee ROI with the following:
End-to-end visibility
- Access real-time expense analytics by department, category, and supplier.
- Track provider billing performance over time to ensure you receive the highest quality of service.
Operational Efficiency
- Trust your records as your source of truth with automated General Ledger (GL) coding before an expense is recorded in your ERP system.
- Completely automated expense approvals based on spending limits eliminate time spent on invoice auditing, expense reconciliation, and payment submission.
- Let go of the stress of managing exceptions with a centralized record that simplifies disputes settlement.
- Our solution is SOC2 compliant to ensure data and privacy are securely protected.
Cashflow
- OpenEnvoy is a preventative solution. Our automation conducts full invoice audits, identifying accidental and fraudulent charges, duplicate expenses, and any other line item discrepancies before making a payment.
- Experience an immediate increase in cashflow as your team no longer has to exhaust resources to dispute overpayments or wait to recoup funds!
I already have a team that reviews invoices. What is the value in moving away from manual invoice auditing?
Did you know that 30% of invoices have at least one error, and 90% of these errors favor the supplier (per Gartner)?
Manual auditing requires a significant amount of time, and when receiving thousands of invoices monthly, the room for human error increases significantly. Finance teams need quick access to real-time data and visibility into business spend.
OpenEnvoy鈥檚 AP automation solution can give your team the confidence in your system to review, audit, and process invoices providing you with 100% accurate and clean data.
What do you do for Freight Audit?
Legacy freight audit providers often need to conduct pre and post audits then second-post audits before recovering wasted spend. This process can take anywhere from 30 days to six months. CFOs understand how this timeline impacts cashflow in all areas of the supply chain.
OpenEnvoy is the first and only freight audit solution to complete a full audit of every invoice before you pay, eliminating the chances of ever being overcharged by providers.
We guarantee ROI with a fully automated auditing process for immediate cash flow, provider scoring to ensure long-term quality, and clean data you can trust as your record of truth.
What do you do for Expense Reconciliation?
Our technology streamlines expense reconciliation by identifying problematic receipts, unauthorized charges, and limiting overage according to company policy to avoid wasted spend.
What makes OpenEnvoy鈥檚 solution unique?
No more OCR templates or manual auditing, OpenEnvoy is the only detail-level automated invoice auditing solution that ensures you never overpay your suppliers.
We take any data in any format and process it in 24 hours. This real-time automation allows for visibility, operational efficiency, and improved cash flow, schedule a demo to see for yourself.
How much does OpenEnvoy鈥檚 AP Automation solution cost?
OpenEnvoy is a monthly subscription with no hidden fees and 100% data portability. Learn more about how we can support your unique needs, schedule a demo today!
How does OpenEnvoy鈥檚 AP Automation solution work?
There are no templates or vendor setup. You simply upload the required information (API, email, EDI, etc) , and our AI automatically recognizes the type of information required to perform a match. This process works for every type of document including invoices, purchase orders, receipts, and contracts.
We meticulously audit every invoice in any currency, language, for any industry. The audit automatically performs hundreds of validations depending on the type of industry and produces rich supplier analytics–all before you pay.
How long does it take to implement an AP Automation solution?
Implementing OpenEnvoy鈥檚 accounts payable (AP) automation generally takes 30 days and can start delivering value as early as the first week.
Will OpenEnvoy replace my accounting system?
We aim to supply your current back office system (ERP, TMS, etc) with real-time, reliable data. OpenEnvoy integrates seamlessly with every major back office system to provide best in class AP automation.
How can approval workflows be configured with OpenEnvoy?
Workflows are built to help your team boost efficiency and productivity. Our team of experts will work with you to understand the intricacies of your accounting team鈥檚 approval process to build customized workflows to accommodate your needs.
Consult with one of our experts about your specific workflow needs.
Which ERP systems do you integrate with?
OpenEnvoy connects easily with most modern back office systems such as Oracle, Microsoft Dynamics 365, and SAP in addition to legacy systems such as OS390, iAS. OpenEnvoy also connects with major BI vendors directly.
