These Master Services Terms and Conditions (“Terms”) are incorporated into each Order Form executed by the entity signing the Order Form (“Customer”) with OpenEnvoy, Inc. (“OpenEnvoy”). By executing the Order Form, Customer agrees to these Terms. Any capitalized terms used herein but not defined shall have the meanings ascribed to them in the Order Form.
Open Envoy has developed and makes available a SaaS-based invoice automation solution and related services (the “Open Envoy Product”). Customer desires to use the Open Envoy Product to augment its existing capabilities.
1.1 The following terms, when used in this Agreement will have the following meanings:
“Affiliates” means an entity that directly or indirectly Controls, is Controlled by, or is under common Control with another entity, so long as such Control exists. For the purposes of this definition, “Control” means beneficial ownership of 50% or more of the voting power or equity in an entity.
“Confidential Information” means any information or data disclosed by either party that is marked or otherwise designated as confidential or proprietary or that should otherwise be reasonably understood to be confidential in light of the nature of the information and the circumstances surrounding disclosure. However, “Confidential Information” will not include any information which (a) is in the public domain through no fault of receiving party; (b) was properly known to receiving party, without restriction, prior to disclosure by the disclosing party; (c) was properly disclosed to receiving party, without restriction, by another person with the legal authority to do so; or (d) is independently developed by the receiving party without use of or reference to the disclosing party’s Confidential Information.
“Documentation” means the printed and digital instructions, on-line help files, technical documentation and user manuals made available by Open Envoy for the Open Envoy Product.
“Non-Open Envoy Product” means a third party or Customer web-based, mobile, offline or other software application that integrates with the Open Envoy Product (other than third party data hosting services used by Open Envoy). For clarity, the Open Envoy Product excludes Non-Open Envoy Products.
“Order Form” means an order form, quote or other similar document that sets forth the specific Open Envoy Product and pricing therefor (including in relation to overages), permitted number of users and subscription term, and that references this Agreement and is mutually executed by the parties.
2.1 Provision of Open Envoy Product.
(a) Subject to the terms and conditions of this Agreement, Open Envoy will make the Open Envoy Product available to Customer pursuant to this Agreement and the applicable Order Form, and hereby grants Customer a non-exclusive right to access and use the Open Envoy Product for its internal business purposes only.
(b) Open Envoy may agree to provide certain implementation installation, configuration or training services to Customer at a fee stated on the applicable Order Form. Subject to Customer’s payment of the applicable fees, Open Envoy shall perform such services, which may include helping Customer input its Customer Data into the Open Envoy Product, configuring the learning algorithm in the Open Envoy Product to learn Customer’s risk parameters, and/or providing other services set forth in the applicable Order Form. Customer will provide all necessary assistance, including but not limited to any required integration elements such as APIs and any technical support, as reasonably required to implement the Open Envoy Product for Customer. Terms regarding the delivery of the implementation service, will be set forth in the applicable Order Form. To the extent that Customer does not purchase such implementation services, Customer will be responsible for implementation at its own expense, and Customer will be fully responsible for such implementation, with Open Envoy having no liability therefor.
2.2 Data Security.
(a) Open Envoy will maintain a security program materially in accordance with industry standards that is designed to (i) ensure the security and integrity of Customer data uploaded by or on behalf of Customer to the Open Envoy Product (“Customer Data”); (ii) protect against threats or hazards to the security or integrity of Customer Data; and (iii) prevent unauthorized access to Customer Data. In furtherance of the foregoing, Open Envoy will maintain the administrative, physical and technical safeguards to protect the security of Customer Data.
2.3 Customer Responsibilities.
(a) Customer acknowledges that Open Envoy’s provision of the Open Envoy Product is dependent on Customer providing all reasonably required cooperation, and Customer will provide all such cooperation in a diligent and timely manner.
(b) Customer will (i) be responsible for all use of the Open Envoy Product under its account, (ii) use commercially reasonable efforts to prevent unauthorized access to or use of the Open Envoy Product and notify Open Envoy promptly of any such unauthorized access or use or any other known or suspected breach of security or misuse of the Open Envoy Product and (iii) be responsible for obtaining and maintaining any equipment, software and ancillary services needed to connect to, access or otherwise use the Open Envoy Product, including as set forth in the Documentation. Customer will be solely responsible for its failure to maintain such equipment, software and services, and Open Envoy will have no liability for such failure (including under any service level agreement).
(c) Customer will not use the Open Envoy Product to transmit or provide to Open Envoy any financial or medical information of any nature, or any personal data, including without limitation sensitive personal data (e.g., social security numbers, driver’s license numbers, birth dates, personal bank account numbers, passport or visa numbers and credit card numbers).
(d) Customer shall be responsible for the content of all communications sent by its users via the Open Envoy Product. Customer agrees that it will not use the Open Envoy Product to communicate any message or material that (i) is libellous, harmful to minors, obscene or constitutes pornography; (ii) infringes the intellectual property rights of any third party or is otherwise unlawful; or (iii) constitutes or encourages conduct that could constitute a criminal offense.
2.4 Affiliates. Any Affiliate of Customer will have the right to enter into an Order Form executed by such Affiliate and Open Envoy and this Agreement will apply to each such Order Form as if such Affiliate were a signatory to this Agreement. With respect to such Order Forms, such Affiliate becomes a party to this Agreement and references to Customer in this Agreement are deemed to be references to such Affiliate. Each Order Form is a separate obligation of the Customer entity that executes such Order Form, and no other Customer entity has any liability or obligation under such Order Form.
3.1 Fees. Customer will pay Open Envoy the fees set forth in the applicable Order Form. Unless otherwise specified in an Order Form, Customer shall pay those amounts due and not disputed in good faith within thirty (30) days of the date of receipt of the applicable invoice. Except as otherwise specified herein or in any applicable Order Form, (a) fees are quoted and payable in United States dollars and (b) payment obligations are non-cancelable and non-pro-ratable for partial months, and fees paid are non-refundable.
3.2 Late Payment. Open Envoy may suspend access to the Open Envoy Product immediately upon notice if Customer fails to pay any amounts hereunder at least five (5) days past the applicable due date. If Open Envoy has not received payment within five (5) days after the applicable due date, interest will accrue on past due amounts at the rate of one percent (1%) per month, but in no event greater than the highest rate of interest allowed by law, calculated from the date such amount was due until the date that payment is received by Open Envoy.
3.3 Taxes. All amounts payable hereunder are exclusive of any sales, use and other taxes or duties, however designated (collectively “Taxes”). Customer will be solely responsible for payment of all Taxes, except for those taxes based on the income of Open Envoy. Customer will not withhold any Taxes from any amounts due to Open Envoy.
4.1 Proprietary Rights. As between the parties, Open Envoy exclusively owns all right, title and interest in and to the Open Envoy Product, System Data and Open Envoy’s Confidential Information, and Customer exclusively owns all right, title and interest in and to the Customer Data, insights produced specifically for Customer via the use of the Open Envoy Product by Customer (which will constitute Customer Data for purposes hereof) and Customer’s Confidential Information. “System Data” means data collected by Open Envoy regarding the Open Envoy Product that may be used to generate logs, statistics or reports regarding the performance, availability, usage, integrity or security of the Open Envoy Product.
4.2 Feedback. Customer may from time to time provide Open Envoy suggestions or comments for enhancements or improvements, new features or functionality or other feedback (“Feedback”) with respect to the Open Envoy Product. Open Envoy will have full discretion to determine whether or not to proceed with the development of any requested enhancements, new features or functionality. Open Envoy will have the full, unencumbered right, without any obligation to compensate or reimburse Customer, to use, incorporate and otherwise fully exercise and exploit any such Feedback in connection with its products and services.
4.3 Machine Learning. Customer acknowledges that a fundamental component of the Open Envoy Product is the use of machine learning for the purpose of improving and providing Open Envoy’s products and services. Notwithstanding anything to the contrary, Customer agrees that Open Envoy is hereby granted the right to use anonymized Customer Data to train its algorithms internally through machine learning techniques for such purpose.
5.1 Confidentiality. Each party agrees that it will use the Confidential Information of the other party solely in accordance with the provisions of this Agreement and it will not disclose the same directly or indirectly, to any third party without the other party’s prior written consent, except as otherwise permitted hereunder. However, either party may disclose Confidential Information (a) to its employees, officers, directors, attorneys, auditors, financial advisors and other representatives who have a need to know and are legally bound to keep such information confidential by confidentiality obligations consistent with those of this Agreement; and (b) as required by law, in which case the receiving party will provide the disclosing party with prior written notification thereof, will provide the disclosing party with the opportunity to contest such disclosure, and will use its reasonable efforts to minimize such disclosure to the extent permitted by applicable law. Neither party will disclose the terms of this Agreement to any third party, except that either party may confidentially disclose such terms to actual or potential lenders, investors or acquirers. Each party agrees to exercise due care in protecting the Confidential Information from unauthorized use and disclosure. In the event of actual or threatened breach of the provisions of this Section 5, the non-breaching party will be entitled to seek immediate injunctive and other equitable relief, without waiving any other rights or remedies available to it. Each party will promptly notify the other in writing if it becomes aware of any violations of the confidentiality obligations set forth in this Agreement.
5.2 Technology Restrictions. Customer will not directly or indirectly: (a) reverse engineer, decompile, disassemble, modify, create derivative works of or otherwise create, attempt to create or derive, or permit or assist any third party to create or derive, the source code underlying the Open Envoy Product; (b) attempt to probe, scan or test the vulnerability of the Open Envoy Product, breach the security or authentication measures of the Open Envoy Product without proper authorization or wilfully render any part of the Open Envoy Product unusable; (c) use or access the Open Envoy Product to develop a product or service that is competitive with Open Envoy’s products or Product or engage in competitive analysis or benchmarking; (d) transfer, distribute, resell, lease, license, or assign the Open Envoy Product or otherwise offer the Open Envoy Product on a standalone basis; or (e) otherwise use the Open Envoy Product in violation of applicable law (including any export law) or outside the scope expressly permitted hereunder and in the applicable Order Form or (f) upload any personal data or personally identifiable information to the Open Envoy Product.
6.1 Open Envoy. Open Envoy warrants that it will, consistent with prevailing industry standards, provide the Open Envoy Product in a professional and workmanlike manner and the Open Envoy Product will conform in all material respects with the Documentation. For material breach of the foregoing express warranty, Customer’s exclusive remedy shall be the re-performance of the deficient Open Envoy Product or, if Open Envoy cannot re-perform such deficient Open Envoy Product as warranted within thirty (30) days after receipt of written notice of the warranty breach, Customer shall be entitled to terminate the applicable Order Form and recover a pro-rata portion of the prepaid subscription fees corresponding to the terminated portion of the applicable subscription term.
6.2 Customer. Customer warrants that it has all rights necessary to provide any information, data or other materials that it provides hereunder, and to permit Open Envoy to use the same as contemplated hereunder.
6.3 DISCLAIMERS. EXCEPT AS EXPRESSLY SET FORTH HEREIN, EACH PARTY DISCLAIMS ANY AND ALL WARRANTIES, EXPRESS OR IMPLIED, INCLUDING WARRANTIES OF MERCHANTABILITY, TITLE, NON-INFRINGEMENT, AND FITNESS FOR A PARTICULAR PURPOSE. CUSTOMER ACKNOWLEDGES THAT THE OPEN ENVOY PRODUCT IS INTENDED TO AUGMENT THE EFFICIENCY OF, BUT NOT REPLACE, CUSTOMER’S SYSTEMS AND PROCESSES. OPEN ENVOY DOES NOT REPRESENT OR WARRANT THAT THE OPEN ENVOY PRODUCT WILL BE ERROR-FREE AND CUSTOMER ACKNOWLEDGES THAT THE INSIGHTS PROVIDED BY THE OPEN ENVOY PRODUCT DO NOT CONSTITUTE PROFESSIONAL ADVICE OR COUNSEL. OPEN ENVOY IS NOT RESPONSIBLE OR LIABLE FOR ANY NON-OPEN ENVOY PRODUCTS, DOES NOT GUARANTEE THE CONTINUED AVAILABILITY THEREOF OR ANY INTEGRATION THEREWITH, AND MAY CEASE MAKING ANY SUCH INTEGRATION AVAILABLE IN ITS DISCRETION.
6.4 BETA PRODUCTS. FROM TIME TO TIME, CUSTOMER MAY HAVE THE OPTION TO PARTICIPATE IN A PROGRAM WITH OPEN ENVOY WHERE CUSTOMER GETS TO USE ALPHA OR BETA PRODUCTS, FEATURES OR DOCUMENTATION (COLLECTIVELY, “BETA PRODUCTS”) OFFERED BY OPEN ENVOY. THE BETA PRODUCTS ARE NOT GENERALLY AVAILABLE AND ARE PROVIDED “AS IS”. OPEN ENVOY DOES NOT PROVIDE ANY INDEMNITIES, SERVICE LEVEL COMMITMENTS OR WARRANTIES, EXPRESS OR IMPLIED, INCLUDING WARRANTIES OF MERCHANTABILITY, TITLE, NON-INFRINGEMENT, AND FITNESS FOR A PARTICULAR PURPOSE, IN RELATION THERETO. CUSTOMER OR OPEN ENVOY MAY TERMINATE CUSTOMER’S ACCESS TO THE BETA PRODUCTS AT ANY TIME.
7.1 Indemnity by Open Envoy. Open Envoy will defend Customer against any claim, demand, suit, or proceeding (“Claim”) made or brought against Customer by a third party alleging that the use of the Open Envoy Product as permitted hereunder infringes or misappropriates a United States patent, copyright or trade secret and will indemnify Customer for any damages finally awarded against Customer (or any settlement approved by Open Envoy) in connection with any such Claim; provided that (a) Customer will promptly notify Open Envoy of such Claim, (b) Open Envoy will have the sole and exclusive authority to defend and/or settle any such Claim (provided that Open Envoy may not settle any Claim without Customer’s prior written consent, which will not be unreasonably withheld, unless it unconditionally releases Customer of all related liability) and (c) Customer reasonably cooperates with Open Envoy in connection therewith. If the use of the Open Envoy Product by Customer has become, or in Open Envoy’s opinion is likely to become, the subject of any claim of infringement, Open Envoy may at its option and expense (i) procure for Customer the right to continue using and receiving the Open Envoy Product as set forth hereunder; (ii) replace or modify the Open Envoy Product to make it non-infringing (with comparable functionality); or (iii) if the options in clauses (i) or (ii) are not reasonably practicable, terminate the applicable Order Form and provide a pro rata refund of any prepaid subscription fees corresponding to the terminated portion of the applicable subscription term. Open Envoy will have no liability or obligation with respect to any Claim if such Claim is caused in whole or in part by (A) compliance with designs, guidelines, plans or specifications provided by Customer; (B) use of the Open Envoy Product by Customer not in accordance with this Agreement; (C) modification of the Open Envoy Product by or on behalf of Customer; (D) Customer Confidential Information or (E) the combination, operation or use of the Open Envoy Product with other products or services where the Open Envoy Product would not by itself be infringing (clauses (A) through (E), “Excluded Claims”). This Section states Open Envoy’s sole and exclusive liability and obligation, and Customer’s exclusive remedy, for any claim of any nature related to infringement or misappropriation of intellectual property.
7.2 Indemnification by Customer. Customer will defend Open Envoy against any Claim made or brought against Open Envoy by a third party arising out of the Excluded Claims, and Customer will indemnify Open Envoy for any damages finally awarded against Open Envoy (or any settlement approved by Customer) in connection with any such Claim; provided that (a) Open Envoy will promptly notify Customer of such Claim, (b) Customer will have the sole and exclusive authority to defend and/or settle any such Claim (provided that Customer may not settle any Claim without Open Envoy’s prior written consent, which will not be unreasonably withheld, unless it unconditionally releases Open Envoy of all liability) and (c) Open Envoy reasonably cooperates with Customer in connection therewith.
EXCEPT FOR A PARTY’S INDEMNIFICATION OBLIGATIONS, A BREACH OF SECTION 5 OR A PARTY’S INFRINGEMENT OR MISAPPROPRIATION OF THE OTHER PARTY’S INTELLECTUAL PROPERTY RIGHTS, UNDER NO LEGAL THEORY, WHETHER IN TORT, CONTRACT, OR OTHERWISE, WILL EITHER PARTY BE LIABLE TO THE OTHER UNDER THIS AGREEMENT FOR (A) ANY INDIRECT, SPECIAL, INCIDENTAL, CONSEQUENTIAL OR PUNITIVE DAMAGES OF ANY CHARACTER, INCLUDING DAMAGES FOR LOSS OF GOODWILL, LOST PROFITS, LOST SALES OR BUSINESS, WORK STOPPAGE, COMPUTER FAILURE OR MALFUNCTION, LOST CONTENT OR DATA, EVEN IF A REPRESENTATIVE OF SUCH PARTY HAS BEEN ADVISED, KNEW OR SHOULD HAVE KNOWN OF THE POSSIBILITY OF SUCH DAMAGES, OR (B) EXCLUDING CUSTOMER’S PAYMENT OBLIGATIONS, ANY AGGREGATE DAMAGES, COSTS, OR LIABILITIES IN EXCESS OF THE AMOUNTS PAID BY CUSTOMER UNDER THE APPLICABLE ORDER FORM DURING THE TWELVE (12) MONTHS PRECEDING THE CLAIM.
9.1 Term. The term of this Agreement will commence on the Effective Date and continue until terminated as set forth below. The initial term of each Order Form will begin on the Order Form Effective Date of such Order Form and will continue for the subscription term set forth therein. Except as set forth in such Order Form, the term of such Order Form will automatically renew for successive renewal terms equal to the length of the initial term of such Order Form, unless either party provides the other party with written notice of non-renewal at least thirty (30) days prior to the end of the then-current term.
9.2 Termination. Each party may terminate this Agreement upon written notice to the other party if there are no Order Forms then in effect. Each party may also terminate this Agreement or the applicable Order Form upon written notice in the event (a) the other party commits any material breach of this Agreement or the applicable Order Form and fails to remedy such breach within thirty (30) days after written notice of such breach or (b) subject to applicable law, upon the other party’s liquidation, commencement of dissolution proceedings or assignment of substantially all its assets for the benefit of creditors, or if the other party become the subject of bankruptcy or similar proceeding that is not dismissed within sixty (60) days.
9.3 Survival. Upon expiration or termination of this Agreement all rights and obligations will immediately terminate except that any terms or conditions that by their nature should survive such expiration or termination will survive, including the License Restrictions and terms and conditions relating to proprietary rights and confidentiality, technology restrictions, disclaimers, indemnification, limitations of liability and termination and the general provisions below. Upon expiration or termination of this Agreement, each party will return or destroy, at the other party’s option, any Confidential Information of such party in the other party’s possession or control.
9.4 Customer Data Deletion. Within seven (7) days of the expiration or termination of the applicable Order Form, Open Envoy will, unless legally prohibited, delete all applicable Customer Data from the Open Envoy Product. Upon such expiration or termination, Open Envoy has no obligation to maintain or provide any Customer Data; provided, however, that Open Envoy will not be required to remove copies of the Customer Data from its backup media and servers until such time as the backup copies are scheduled to be deleted, provided further that in all cases Open Envoy will continue to protect the Customer Data in accordance with this Agreement. For clarity, during the term of the applicable Order Form, Customer may extract Customer Data using Open Envoy’s standard web services as described in the Documentation.
10.1 Insurance. Open Envoy shall, during the term of this Agreement, maintain in force the following insurance coverage at its own cost and expense: (a) Statutory Worker’s Compensation and Employer’s Liability as required by state law with a minimum limit of $1,000,000 each accident / $1,000,000 each disease / $1,000,000 policy limit per occurrence, Disability and Unemployment Insurance, and all other insurance as required by law, including Employer’s Liability Insurance with limits of no less than $1,000,000 per occurrence, or any amount required by applicable law, whichever is greater; (b) Commercial General Liability, on an occurrence basis, including premises-operations, product completed-operations, broad form property damage, contractual liability, independent contractors and personal liability, with a minimum combined single limit of $1,000,000 per occurrence; and (c) Professional Errors and Omissions and Cyber Liability coverage covering the Open Envoy Product, with coverage limits of not less than $2,000,000 per claim or per occurrence/$2,000,000 aggregate, placed either on an “occurrence” basis or on a “claims made” basis.
10.2 Publicity. Customer agrees that Open Envoy may refer to Customer’s name and trademarks in Open Envoy’s marketing materials and website; however, Open Envoy will not use Customer’s name or trademarks in any other publicity (e.g., press releases, customer references and case studies) without Customer’s prior written consent (which may be by email).
10.3 Assignment; Delegation. Neither party hereto may assign or otherwise transfer this Agreement, in whole or in part, without the other party’s prior written consent, except that either party may assign this Agreement without consent to a successor to all or substantially all of its assets or business related to this Agreement. Any attempted assignment, delegation, or transfer by either party in violation hereof will be null and void. Subject to the foregoing, this Agreement will be binding on the parties and their successors and assigns.
10.4 Amendment; Waiver. No amendment or modification to this Agreement, nor any waiver of any rights hereunder, will be effective unless assented to in writing by both parties. Any such waiver will be only to the specific provision and under the specific circumstances for which it was given, and will not apply with respect to any repeated or continued violation of the same provision or any other provision. Failure or delay by either party to enforce any provision of this Agreement will not be deemed a waiver of future enforcement of that or any other provision.
10.5 Relationship. Nothing contained herein will in any way constitute any association, partnership, agency, employment or joint venture between the parties hereto, or be construed to evidence the intention of the parties to establish any such relationship. Neither party will have the authority to obligate or bind the other in any manner, and nothing herein contained will give rise or is intended to give rise to any rights of any kind to any third parties.
10.6 Unenforceability. If a court of competent jurisdiction determines that any provision of this Agreement is invalid, illegal, or otherwise unenforceable, such provision will be enforced as nearly as possible in accordance with the stated intention of the parties, while the remainder of this Agreement will remain in full force and effect and bind the parties according to its terms.
10.7 Governing Law. This Agreement will be governed by the laws of the State of Nevada, exclusive of its rules governing choice of law and conflict of laws. This Agreement will not be governed by the United Nations Convention on Contracts for the International Sale of Goods.
10.8 Notices. Any notice required or permitted to be given hereunder will be given in writing by personal delivery, certified mail, return receipt requested, or by overnight delivery. Notices to the parties must be sent to the respective address set forth in the signature blocks below, or such other address designated pursuant to this Section.
10.9 Entire Agreement. This Agreement comprises the entire agreement between Customer and Open Envoy with respect to its subject matter, and supersedes all prior and contemporaneous proposals, statements, sales materials or presentations and agreements (oral and written). No oral or written information or advice given by Open Envoy, its agents or employees will create a warranty or in any way increase the scope of the warranties in this Agreement.
10.10 Force Majeure. Neither party will be deemed in breach hereunder for any cessation, interruption or delay in the performance of its obligations due to causes beyond its reasonable control (“Force Majeure Event”), including earthquake, flood, or other natural disaster, act of God, labor controversy, civil disturbance, terrorism, war (whether or not officially declared), cyber attacks (e.g., denial of service attacks), or the inability to obtain sufficient supplies, transportation, or other essential commodity or service required in the conduct of its business, or any change in or the adoption of any law, regulation, judgment or decree.
10.11 Government Terms. Open Envoy provides the Open Envoy Product, including related software and technology, for ultimate federal government end use solely in accordance with the terms of this Agreement. If Customer is an agency, department, or other entity of any government, the use, duplication, reproduction, release, modification, disclosure, or transfer of the Open Envoy Product, or any related documentation of any kind, including technical data, software, and manuals, is restricted by the terms of this Agreement. All other use is prohibited and no rights than those provided in this Agreement are conferred. The Open Envoy Product was developed fully at private expense.
10.12 Interpretation. For purposes hereof, “including” means “including without limitation”.